Learning Without Tears
  • 02-Feb-2018 to 03-May-2018 (CST)
  • Human Resources
  • Cabin John, MD, USA
  • DOE
  • Salary
  • Full Time

The Facilities & Human Resources Administrator is responsible for coordinating facilities management and providing Human Resources support and assistance with company events and celebrations, employee communications, and other administrative duties.

 

Job Duties                                                      

  • Oversee day-to-day office operations including sorting and distributing mail, maintaining a neat and organized reception and kitchen area, controlling building access, and answering and appropriately routing calls.
  • Develop and maintain knowledge of Learning Without Tears (LWT) staff and their areas of responsibility, LWT's products, workshops and other services to ensure calls are routed correctly and efficiently.
  • Facilitate Cabin John routine property maintenance and escalate and assist with high ticket or new facility items and issues, coordinating with the property maintenance companies and vendors to ensure property is properly maintained.
  • Coordinate employee event tickets program, tracking employee's annual selections, working with sport and theatre venders for season ticket purchases, and coordinating ticket distribution.
  • Maintain and order office, facility and cleaning supplies.
  • Maintain contract log and files in both hard copy and electronic format, obtaining appropriate signatures and distributing completed documents.
  • Respond to routine requests for forms, such as W-9s, sole source letters, etc., by completing forms accurately and sending them to the requestor.
  • Arrange and setup facilities and supplies for internal events, including Pizza Fridays, Happy Hours, and employee celebrations.
  • Participate in the planning and coordination company events such as the employee picnic, Yankee Swap and Health & Information Fair.
  • Create weekly employee flyer and other employee communications, update and maintain bulletin board content, and distribute communications to LWT staff.
  • Create on-boarding materials for new hire orientation.
  • Assist Human Resources group with setting up interviews, trainings, and other meetings.
  • File and maintain personnel files throughout employee cycle of employment.
  • Perform other administrative and human resource tasks, as needed.

 

Required Education/Skills    

  • High school diploma or equivalent preferred.
  • 2+ year related experience in administration, facilities coordination or human resources.
  • Experience with vender research, management, and coordination preferred.
  • Strong verbal and written communication skills.
  • Strong organizational skills.
  • Experience and comfort working with sensitive and confidential information; exceptional ethics and judgment.
  • Ability to work independently (with direction).
  • Strong interpersonal skill sin dealing with co-workers, vendors, and agencies.
  • Excellent telephone skills fielding calls and requests from vendors, customers and others.
  • Ability to excel in a rapidly changing environment.
  • Functional knowledge of MS Office.
  • Strong service orientation.
  • Excellent attention to detail.
  • Ability to sit for long periods of time; ability to access, input, and retrieve information from the computer
  • Possess an active driver's license and the ability to drive.
  • Ability to lift up to 20 lbs.
Learning Without Tears
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