Learning Without Tears
  • 14-Mar-2018 to 13-Jun-2018 (CST)
  • Operations
  • Chicago, IL, USA
  • $175
  • Day
  • Part Time

The Workshop & Presenter Assistant is a part-time position responsible for on-site logistics and presenter support for company sponsored workshops. The Workshop & Presenter Assistant is responsible for handling the on-site logistics for approximately 8-10 workshops (24-30 days) per year, working Thursday – Saturday, including on-site hotel and vendor communication, material inventory and organization, product orders, registration tables, and post workshop audit and provides support to the on-site presenter.

Job Duties:

  • Complete on-site workshop logistics, including meeting room, registration and A/V set up, material inventory and organization, product ordering, and ensuring all on-site pre, during and post workshop set-up and logistics are done correctly.
  • Annual multi-state travel to support the on-site presenter and conduct on-site workshop logistics at a range of 24-30 days per year (8-10 weekends per year), working Thursday – Saturday.
  • Answer on-site questions regarding registration, materials, ordering, and general company information.
  • Maintain robust knowledge of curriculum, products, services and customer base.
  • Complete post audit workshop, which includes communication on inventory returned to warehouse, any damaged/missing products and customer and presenter questions, and email to the Workshop Coordinator.
  • Maintain open communication with Workshop Coordinators; provide appropriate feedback on workshop location. Occasionally have onsite visits with potential workshop sites.
  • Support the on-site Presenter in creating a climate in which participant feel safe to learn and contribute during workshops.
  • Maintain positive relationships with facilities that hold workshops.
  • Provide feedback to Training and Marketing staff on customer leads, customer products suggestions, etc.

Required Skills & Education:

  • High school diploma or equivalent required; B.A. or B.S. strongly preferred
  • Experience in meeting/event planning and logistics strongly preferred
  • Strong verbal and written communication skills
  • Solid organizational skills with the ability to handle multiple tasks at once while completing quality work on a timely basis
  • Ability to work independently and with a team
  • Strong interpersonal skills in dealing with vendors, customers and workshop attendees
  • Ability to excel in a rapidly changing environment
  • Strong service orientation
  • Excellent attention to detail
  • Experience with company materials and curriculum preferred
  • Ability to move about and stand; Ability to bend, stretch, and use arms and hands to grip, move, hold and manipulate and assemble travel display equipment and material
  • Ability to lift up to 40 lbs.
  • Ability to work flexible schedule including nights and weekends
  • Ability to travel:

          -Approximately 24-30 travel days per year
          -Approximately 100% of working time

Learning Without Tears
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